Top 3 SharePoint Online modern document library features

Top 3 SharePoint Online modern document library features
Kaja Pukk

So-called ‘Modern’ SharePoint lists and libraries have been around for a while now, the arrival of August marks two years since the enhancements first started rolling out to SharePoint Online customers. During these two years a lot has happened, Microsoft has released a number of updates (66 updates according to their roadmap) to SharePoint Online, with 11 new being rolled out to applicable customers as we speak.

To celebrate the two-year milestone, I wanted to share my thoughts on which new features of a modern SharePoint Online document library I really enjoy using to boost me and my team’s productivity.

Without further ado, here are my top three favourite ‘Modern’ SharePoint Online document library commands:

#1 Add a link

How often you have found yourself wanting to copy the same document to multiple locations in SharePoint? I sure have had dilemmas on where to save a document and whether to create copies of the same document in different locations. But we all know where this would lead to: having multiple versions of the same document and no idea on which one is the latest. With the introduction of Add a link I don’t have to trouble myself with these concerns any longer as I can add a link to documents outside the document library. Or even have links to sites, pages or websites outside of SharePoint which can be quite handy for improving navigation between often used locations.

Adding a link in SharePoint Online modern experience

#2 Pin to top

With Pin to top you can highlight what are the most important files or folders within the document library. You can pin up to three documents, folders or links to the top of the library if you want to prominently display certain items. I love this feature because it allows me to highlight important or often used content for myself as well as others. The only downside is that you can only have three items pinned.

SharePoint Online Pin to Top Example

#3 Bulk edit properties

Last but not least, is the bulk metadata editing. Applying decent metadata to documents is vital to keeping them organised and easily discoverable by you and others, but sometimes it can be a bit frustrating, especially when you are uploading multiple documents that have similar properties. That’s where the bulk edit properties feature becomes handy. It allows you to select the documents that you wish to update or apply properties and do it in bulk! Previously, there were other ways of editing metadata in bulk that Tom has listed in his Bulk Metadata Editing in SharePoint blog post, but after using the modern library bulk editing feature, I would not have it any other way.

How to bulk edit properties